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Managing users and roles

Learn how to add users, assign roles, control domain access, and manage team collaboration. Full guide to user permissions and plan limits.

Updated over 3 months ago

Linkody allows you to add team members or clients to your account and control exactly what they can access. Depending on their role, users can have full control, limited management rights, or read-only access.

Who can add users?

Only the Account Owner and Managers can add or manage users.
​Link Builders, Clients, and Observers cannot create new users.

How to add a new user

  1. Click on your user icon in the top right corner.

  2. Select "Users" from the menu.

  3. Click the "Add User" button.

  4. Fill in the following fields:

    • First name

    • Last name

    • Email address

    • Role (Owner, Manager, Link Builder, Client, or Observer)

If you select Link Builder or Client, you will also be asked to:

  • Select the domains this user can access.

You can assign access to one or multiple domains depending on the needs of this user.

User roles and permissions

Linkody offers different user roles to match different collaboration needs:

Action

Owner

Manager

Link Builder

Client

Observer

Manage account settings

✅

Manage users

✅

✅

Manage domains

✅

✅

Manage competitors

✅

✅

✅

Manage links

✅

✅

✅

Access links, analytics, and landing pages

✅

✅

✅

✅

✅

Read-only access

✅

✅

Role descriptions

  • Owner – Full control over everything: account, users, domains, links, competitors.

  • Manager – Same as Owner, except cannot delete the account.

  • Link Builder – Can manage links and competitors, but only for assigned domains.

  • Client – Read-only access to links, analytics, and landing pages for assigned domains.

  • Observer – Full read-only access to everything.

User limits by plan

The number of users you can add depends on your subscription plan:

  • Pro plan: Up to 3 users

  • Agency plan: Up to 5 users

  • Agency XL plan: Up to 10 users

  • Custom plans with higher limits are available. Contact support for more information.

If your user limit is reached, you must upgrade your plan or remove existing users to add more.

Summary

With Linkody’s flexible user management:

  • You can easily add and control team members, clients, and collaborators.

  • Assign the right level of access based on role.

  • Limit user access to specific domains if needed.

  • Ensure your workflow is secure, efficient, and organized.

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